Peripatetic Music Program Coordinator

Job Title : Peripatetic Music Program Coordinator 

Job Grade : 6

Proficiency : Specialist

Reports To:   Head of Department Arts 

Department : Teaching and Learning

Contract Perod: 2 Year Contract  

   

ROLE PURPOSE:

To provide expert coordination and administration for the Academy’s instrumental music program. This role is responsible for the end-to-end management of peripatetic tutors, the delivery of a structured curriculum, the care of musical resources, and the logistical support of performances, ensuring a high-quality, efficient, and growing musical education for all participating students. Additionally, the coordinator will provide peripatetic music instruction in their area of specialization (e.g., voice, choral direction)

 

ACCOUNTABILITIES:

• Program, Curriculum & Administrative Coordination 

• Plan, implement, and assess the termly activities of the peripatetic tutor team. 
• Develop, publish, and manage the master timetable for all instrumental lessons, ensemble rehearsals (choir, orchestra, band, traditional ensembles), and sectional practices, ensuring alignment with the core school schedule. 
• Oversee the instrumental curriculum, ensuring its implementation aligns with internal standards, external examination frameworks (e.g., ABRSM, LCM), and broader academic goals (IB, CBE). 
• Manage the full student lifecycle for the program, including sign-up, induction, progress tracking, and exit processes. 
• Maintain accurate records of student attendance, participation, and progress; coordinate termly progress reporting for students. 

• Tutor Management, Liaison & Quality Assurance 

• Act as the primary liaison between the Academy and the peripatetic tutors/head tutor, facilitating clear communication on schedules, policies, and student updates. 
• Participate in the onboarding and administrative integration of new tutors, ensuring safeguarding measures and adherences are strictly in place. 
• Provide daily operational coordination and supervision, managing tutor schedules and addressing day-to-day queries in liaison with the Faculty Administration Officer (e.g., invoice processing). 
• Conduct regular check-ins and facilitate bi-weekly operational meetings with the head tutor, in consultation with the Head of Arts, to ensure program cohesion. 
• Monitor teaching quality through periodic observations and student feedback, sharing constructive insights with tutors to ensure consistent, high-quality instruction. 

• Resource, Inventory & Event Management 

• Manage the instrumental inventory: oversee the issuing, secure storage, and timely maintenance/repair of all instruments. 
• Liaise with the Procurement Department to source and order instruments and consumables. 
• Ensure all teaching and rehearsal spaces (e.g., Music Centre) are appropriately set up, maintained, and scheduled. 
• Collaborate with the Music Teacher, Head of Arts, and other key and direct stakeholders to plan, organize, and direct instrumental performances, recitals, and major productions (e.g., Christmas Cantata). 
• Provide comprehensive on-the-ground logistical support for all rehearsals and performances, and prepare students for competitions and performance activities within budget. 

1. Specialist Peripatetic Teaching Duties 

• Provide peripatetic music lessons in own area of specialization – Voice. 
• Assume responsibility for choral direction and training for the school choir(s). 
• Manage teaching time effectively, foster a stimulating learning environment, manage student behavior, utilize resources efficiently, and use the Academy’s Learning Management System as required for all teaching sessions. 

• Other Professional Responsibilities 

• Take ownership of own professional development and participate in Continuous Professional Development (CPD) provided by the Academy. 
• Establish and maintain collaborative working relationships and relevant liaison and communication with staff and other stakeholders. 
• Set performance objectives in line with the school’s appraisal system. 
• Undertake any other additional tasks as may be reasonably required by the Head of Arts or Director of Teaching and Learning. 

TECHNICAL AND PROFESSIONAL QUALIFICATION

• Bachelor’s degree in Music or equivallent 
• Proven experience in program coordination, preferably within a performing arts or educational setting. 
• Excellent organizational, planning, communication, and interpersonal skills with the ability to collaborate effectively with staff, students, and external trainers. 
• Demonstrated ability to maintain professionalism and foster a supportive learning environment. 

Skills & Attitudes:

• Excellent communication (oral/written) and interpersonal skills.
• Detail-oriented with strong analytical abilities (data/report interpretation).
• Team player

CORE COMPETENCIES

• Program Management: Runs a complex, multi-faceted instrumental program. 
• Communication & Liaison: Builds effective bridges between tutors, students, parents, and staff. 
• Problem-Solving: Proactively identifies scheduling conflicts or resource needs and implements solutions. 
• Attention to Detail: Meticulous in managing timetables, student records, and inventories. 
• Collaboration: Works team-oriented with the Arts department and wider school community. 
• Musical Understanding: Deep foundational knowledge of music education and instrumental pedagogy

KEY PERFORMANCE INDICATORS

• Program Efficiency: 100% of timetables published before term start. 
• Student Engagement: Sustained or increased program participation year-on-year.
• Partner Management: Smooth operations and positive tutor feedback. 
• Resource Management: Accurate, up-to-date instrument inventory tracking. 
• Event Execution: Successful recitals and performances with positive stakeholder feedback. 
• Administrative Accuracy: Timely, error-free processing of invoices and reports

 

How to Apply

Send your CV, a cover letter, and your expected salary to; recruitment@mpesafoundationacademy.ac.ke by 26th June, 2026, with the subject line: Peripatetic Cordinator – PC/06/2026

MPESA Foundation Academy is an equal opportunity employer committed to safeguarding and promoting the welfare of children and young people; it expects all staff to share its safeguarding commitment. The Academy does not charge applicants any fees at any stage of the recruitment process nor has it retained any agents in connection with this recruitment.